Set IPTC Data

...is a DELUXE LTOOL which inserts _Caption_, _Desc_, _Date_, _FileID_, _Surnames_, and _UserIDs_/_RINs_ (from your Legacy database) into the associated JPG's IPTC fields.

Screen:

uri/../images/deluxe-set-iptc-data.jpg

Usage:

To insert _Caption_, _Desc_, _Date_, _FileID_, _Surnames_, and _UserIDs_/_RINs_ into the associated JPG's IPTC fields:

  1. Back up your image files before proceeding.
  2. Open your Legacy database in _LTools_.
  3. Double-click Set IPTC Data in the Deluxe LTools tree to bring up the dialog for this LTool. (NOTE: You may wish to use Clear IPTC Data before setting the _IPTC_ data.)
  4. Select the Root Multimedia Folder to work with.
  5. Click the IPTC Field Mappings... button to change how _LTools_ will populate the various _IPTC_ fields.
  6. Enter the Text when Legacy field blank to set the text that _LTools_ will enter in the _IPTC_ Field Mapping placeholder when the corresponding Legacy field is not populated.
  7. Check/uncheck Log All Updates if you wish to create a log file of the changes this LTool makes.
  8. Check/uncheck Backup Image Files if you wish to create a backup of the original image files.
  9. Select the Action you wish this LTool to perform.
  10. Click the Run button.
  11. This LTool will retrieve the names of all JPGs attached to your Legacy database. It will then write the _Caption_/_Desc_/_Date_/_FileID_ data from Legacy (if there is any) to the associated image's _IPTC_ _Headline_, _Caption_, _Copyright_, and _CaptionWriter_ fields. If you select Only copy to blank IPTC fields, this LTool will leave _IPTC_ fields that are already populated alone. If a JPG is linked multiple times in Legacy, this LTool will enter _Caption_/_Desc_/_Date_/_FileID_ data from the last link it encounters. This LTool will also add _Surnames_ and _UserIDs_/_RINs_ to the _IPTC_ _Categories_ and _Keywords_ fields if so directed. _RINs_ will be added if _UserIDs_ are not populated.

Fields:

uri/../images/bluepin.gif Root Multimedia Folder

Select the root folder where your multimedia files are stored. Typically this would be C:\Legacy\Pictures\ , C:\Legacy6\Pictures\ , or C:\Legacy7\Pictures\ . _LTools_ will make an effort to determine this location.

uri/../images/bluepin.gif IPTC Field Mappings

Click to format the various _IPTC_ fields. The fields that can be formatted are:

  1. Headline
  2. Caption
  3. Copyright
  4. CaptionWriter
  5. Categories (choose "Leave As Is", "Add Surnames", or "Add UserIDs/RINs")
  6. Keywords (choose "Leave As Is", "Add Surnames", or "Add UserIDs/RINs")

The following placeholders can be used to indicate where _LTools_ should insert data:

  1. {LegacyCaption} - _Caption_ from Legacy picture
  2. {LegacyDesc} - _Desc_ from Legacy picture
  3. {LegacyDate} - _Date_ from Legacy picture
  4. {LegacyFileID} - _FileID_ from Legacy picture
  5. {CurrentYear} - Year from System DateTime

Select an item from the Placeholders dropdown list and click Insert to insert the selected placeholder in the textarea with focus at the current cursor position. Works just like Legacy's replaceable fields on the "Add/Edit an Event Definition" dialog.

uri/../images/bluepin.gif Text when Legacy field blank

Enter the text you wish _LTools_ to substitute in a placeholder when the corresponding Legacy field is not populated.

The default is "not available".

uri/../images/bluepin.gif Log All Updates

Check/uncheck this box if you wish to create a log file of any changes this LTool makes.

The default is "unchecked".

uri/../images/bluepin.gif Backup Image Files

Check/uncheck this box if you wish to create a backup of the original image files. If checked, a sub-folder (relative to the root folder) will be created with the name .\IPTCbackup\ and the images will be copied there before any _IPTC_ data is udpated. Once an image file is copied there, it will not get overwritten when this LTool runs again.

The default is "checked".

uri/../images/bluepin.gif Action

Select Only copy to blank IPTC fields if you only wish _LTools_ to update _IPTC_ fields which are not already populated. Select Copy to all IPTC fields if you want _LTools_ to update all _IPTC_ fields regardless of whether or not the field is already populated.

The default is Copy to all IPTC fields. This option only affects the _Headline_, _Caption_, _Copyright_, and _CaptionWriter_ fields.

uri/../images/bluepin.gif Run

Click to copy image data from your Legacy database and insert it in the associated JPG's _IPTC_ fields.

uri/../images/bluepin.gif Files updated

The number of image files whose _IPTC_ fields were successfully updated.

uri/../images/bluepin.gif Close

Click to close this dialog.

uri/../images/bluepin.gif Help

You can use the ? (on the caption bar) or the \ key to display help for this dialog.



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