Find Missing Information

...is a DELUXE LTOOL which gives the user the ability to find individuals and marriages with missing event information in your Legacy database.

SCREEN:

uri/../images/deluxe-find-missing-information.jpg

USAGE:

  1. Open your database in _Legacy_.
  2. Decide which of the 9 individual and marriage tags you plan to use for this operation.
  3. Tag the individuals and marriages that you wish to be inspected for missing information.
  4. Back up your Legacy database.
  5. Open your Legacy database in _LTools_.
  6. Double-click Find Missing Information in the Deluxe LTools tree to bring up the dialog for this LTool.
  7. Select the Individual Tag (or 'ALL') you used in Step 3. This LTool will look at all individuals with this tag # turned on.
  8. Select the Marriage Tag (or 'ALL') you used in Step 3. This LTool will look at all marriages with this tag # turned on.
  9. Select the Primary Event Types that you wish inspected for missing information.
  10. Select the fields that will be used to determine if a primary event is considered "missing", and check the And/Or button to specify the type of search to perform.
  11. Select any Secondary Event Types whose presence you wish to check for. Check the Check Individuals/Check Marriages button to specify where to look for the Secondary Event Type.
  12. Click the Run button.
  13. _LTools_ will display the results of the search for missing information in the data grid at the bottom.
  14. If you wish to generate a file with the results listed as Comma Separated Values, click the Generate CSV button.
  15. If you wish to tag the individuals AND marriages that are listed as results, select Using Ind Tag and Using Mar Tag, then click the Tag Results button.
  16. If you wish to create Legacy To-Do's from the results associated with individuals, use Change To-Do Settings to set up the To-Do format, them click the Generate To-Do's button.

Fields:

uri/../images/bluepin.gif Individual Tag

The tag you used in Legacy to mark the individuals you wish to inspect for missing information. You may also select 'ALL' (meaning search 'ALL' individuals in your database). The default is Tag #1.

uri/../images/bluepin.gif Marriage Tag

The tag you used in Legacy to mark the marriages you wish to inspect for missing information. You may also select 'ALL' (meaning search 'ALL' marriages in your database). The default is Tag #1.

uri/../images/bluepin.gif Primary Event Types

Select the Primary Event Types (Birth, Baptism/Christening, Death, Burial, Marriage) to inspect for missing information. By default, the program looks at Birth, Death, Burial, and Marriage event types. Then select the fields that will be used to determine if a primary event is considered "missing". Finally check the And/Or button to specify the type of search to perform.

uri/../images/bluepin.gif Date

Select this option if you wish to search the primary event for an empty Date field.

uri/../images/bluepin.gif Place

Select this option if you wish to search the primary event for an empty Place field.

uri/../images/bluepin.gif Note

Select this option if you wish to search the primary event for an empty Note field.

uri/../images/bluepin.gif Address

Select this option if you wish to search the primary event for a missing Address record.

uri/../images/bluepin.gif Multimedia

Select this option if you wish to search the primary event for missing Multimedia records.

uri/../images/bluepin.gif And/Or

Select And if all fields must be missing in order to classify the event as "missing". Select Or if any one field must be missing in order to classify the event as "missing".

uri/../images/bluepin.gif Secondary Event Types

Select the Secondary Event Types whose presence you wish to check for. For secondary event types, the program simply looks for the absence of the secondary event record to determine if the event is missing. For example, if you are looking for a secondary event type of "Obituary", an individual without an "Obituary" event will be listed by the program as "missing". An individual with an "Obituary" event will never be listed.

uri/../images/bluepin.gif Check Individual/Check Marriage

Tells this LTool where to look for the Secondary Event Type. The default is Check Individual.

uri/../images/bluepin.gif Generate CSV

Click to create a text file in CSV (comma separated value) format, including a header record, from the result set. You can save this file with a .csv extension and open it in any spreadsheet program to see and manipulate the results.

uri/../images/bluepin.gif Generate To-Do's

Click to create Legacy To-Do's for individuals listed in the results. Note that any results for the Marriage primary event type will be ignored.

uri/../images/bluepin.gif Change To-Do Settings

Click to modify the settings that will be used to create Legacy To-Do's. Some of the settings that can be changed are Category, Type, Priority, Task Name, and Task Description. Note that substitutions for {EventType} and {FullName} can be used in the Task Name and Task Description fields. See _Miscellaneous Dialogs_ below for an example of the Change To-Do Settings dialog.

uri/../images/bluepin.gif Tag Results

Click to tag individuals and marriages that appear in the result list.

uri/../images/bluepin.gif Using Ind Tag

Select the individual Tag# to be used when Tag Results is clicked. The default is Tag#9.

uri/../images/bluepin.gif Using Mar Tag

Select the marriage Tag# to be used when Tag Results is clicked. The default is Tag#9.

uri/../images/bluepin.gif Results

This is where _LTools_ will display the list of individuals and marriages with missing information. Note that you can click on the column headings to sort the results by the particular column (there may be a delay if the result set is large). Clicking once will sort in ascending order. Clicking again will sort in descending order.

uri/../images/bluepin.gif Rows selected

The number of individuals and marriages with missing information.

uri/../images/bluepin.gif Run

Click to create the list of individuals and marriages with missing information.

uri/../images/bluepin.gif Close

Click to close this dialog.

uri/../images/bluepin.gif Help

You can use the ? (on the caption bar) or the \ key to display help for this dialog.

MISCELLANEOUS DIALOGS:

uri/../images/deluxe-change-to-do-settings.jpg

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